Transport License in Poland

Poland has emerged as a key economic hub in Europe, attracting international companies with its well-developed logistics infrastructure and dynamic economic growth.
As a major center for logistics and manufacturing, Poland plays a crucial role in facilitating trade and transportation across the continent.
Its strategic position and advanced infrastructure make it a vital transport artery, seamlessly connecting different regions of Europe.

Contact us today to start your transport business in Poland!

Assistance with obtaining licenses and permits.

Guidance on meeting professional competence and financial requirements.

Ensuring full legal compliance with Polish and EU regulations.

Why Register a Company in Poland?

Many business enthusiasts around the world are wondering where is the best place to start or expand their business in Europe. When asking ourselves the same question, we found some of the most significant answers.

Strategic Location

Situated in the heart of Europe, Poland provides easy access to major markets across the continent.

Dynamic Economy

Poland has one of the fastest-growing economies in Europe, offering long-term stability and opportunities for expansion.

Fully Online Process

Register your company without the hassle of physical paperwork—everything is handled digitally, including e-signatures for legally binding documents.

Skilled Workforce and EU Access

Poland offers access to a highly qualified workforce and full participation in the EU’s single market.

A Popular Choice

For many years, Poland has been extremely attractive and suitable to both EU clients and non-EU residents.

Transport Company in Poland

Poland offers a favorable environment for establishing a transport company due to its strategic location in Central Europe, developed road infrastructure, and access to the European market. Whether you plan to operate locally or expand internationally, Poland provides various opportunities for logistics and transportation businesses. The country has clear regulations and licensing processes, making it easier for entrepreneurs to set up and grow their transport companies.

Transport License Obtaining in Poland

Goods Transport Package

^€4 900
- Company registration
- Qualified e-signature for 1 person
- State and notary fees included
- Legal address for 1 year
- Corporate documents translated to English
- VAT number obtainment
- Goods Transport License obtaning
Order now
International Goods Transport Package

^€7 500
- Company registration
- Qualified e-signature for 1 person
- State and notary fees included
- Legal address for 1 year
- Corporate documents translated to English
- VAT number obtainment
- International Goods Transport License obtaining
Order now

Step-by-Step Process of Registering a Transport Company

Obtaining an E-Signature

Before starting the registration process, an e-signature must be obtained. This is required to sign documents electronically in the Polish business system. This procedure is carried out entirely remotely, eliminating the need to send physical documents or travel to Poland.

Registering the Company

Company registration is done via the S24 system, a fast-track online registration platform. The company must be listed in the National Court Register (KRS) or the Central Register. The most advantageous form of business registration in Poland is a limited liability company (Spółka z ograniczoną odpowiedzialnością, or Sp. z o.o.).

Transport Licenses

Depending on the type of transport services offered, different licenses are required:

Passenger Transport License – for buses and taxis.
Goods Transport License – for transporting goods within Poland.
International Goods Transport License – for cross-border logistics.
Freight Forwarding License – for companies managing transport logistics.

The most commonly obtained license is the International Goods Transport License, which enables businesses to conduct transportation operations across the European Economic Area (EEA).

Professional Competence Certificate

At least one employee must hold a certificate of professional competence. This can be obtained by taking a 10-day course (with a Polish language requirement) and passing an exam. Alternatively, a certified transport manager can be hired.

Driver Requirements

Drivers must meet the following conditions:

Hold a valid driver’s license in the appropriate category.
Pass medical examinations proving fitness to drive.
Adhere to working and rest time regulations.
Undergo regular professional training.

Mandatory Insurance

Transport companies must have liability insurance and, if applicable, a bank guarantee for financial security.

Requirements for Polish Transport Company

Permanent Registered Office

According to EU regulations, transport companies must have a physical office in Poland where business records and transport-related documents are stored. The company must also have at least one registered vehicle.

Good Reputation Requirement

The company owner and transport manager must have a clean criminal record and comply with all Polish and EU transport regulations.

The owner and transport manager of the company must uphold a good reputation to operate legally. This entails:

Clean Criminal Record: No convictions for serious offenses such as fraud, financial misconduct, or transport law violations.
Regulatory Compliance: No history of severe breaches of EU or Polish transport regulations, particularly concerning road safety, environmental policies, or unfair competition.
Verification Process: Applicants must submit official certificates from the National Criminal Register, affirming the absence of disqualifying offenses. Additionally, a sworn declaration confirming compliance with EU regulations must be provided.
Continuous Monitoring: Authorities regularly assess companies to ensure they maintain their good standing. Violations may lead to penalties or revocation of transport licenses.

Financial Capacity

Financial stability is a crucial requirement for transport companies in Poland. To ensure that a business can meet its financial obligations, it must provide proof of sufficient capital and reserves. The required financial capacity is determined based on the size of the fleet:

€9,000 for the first vehicle used in the business.
€5,000 for each additional vehicle over 3.5 tons.
€900 for each additional vehicle between 2.5 – 3.5 tons.

These amounts must be verified through one of the following methods:

Annual Financial Statements – Officially certified by an auditor or authorized accountant.
Bank Guarantee – A financial institution may provide a guarantee to cover the required capital.
Insurance Coverage – Some transport businesses can provide liability insurance that meets financial requirements, subject to approval by the relevant authority.

Transport Manager Requirement

A transport company must appoint a transport manager responsible for ensuring legal compliance and overseeing operations. The manager must meet the following criteria:

Professional Competence: Must hold a Certificate of Professional Competence, obtained through an accredited training course and exam.
Employment or Contractual Relationship: The manager must be either an employee, a company owner, or an independent contractor authorized to manage transport operations.
Managerial Limits: A transport manager can oversee up to four companies with a combined fleet of no more than 50 vehicles.

Experts in the field

Dmitry M. Head of Sales Department Contact

Mark M. Sales Representative Contact

Marcin M. Lawyer Contact

FAQ

What are the requirements for obtaining a transport license in Poland?

A company must be registered, have access to an operational base, provide a clean criminal record certificate, prove financial stability, and hold a professional competence certificate.

Which e-commerce platforms are the most popular in Poland?

Leading platforms include Allegro, Ceneo, OLX, and Zalando, along with e-commerce solutions like PrestaShop, WooCommerce, Magento, and Shopify.

What payment methods do Polish consumers prefer?

The most commonly used payment options in Poland are SWIFT, BLIK, Przelewy24, PayU, and PayPal.

What documents are required to set up an online store in Poland?

Business owners need to register their company, choose a tax system, and integrate secure payment solutions.

What are the financial requirements for a transport company in Poland?

A business must demonstrate financial capacity, with €9,000 needed for the first vehicle and €5,000 for each additional one.

What business structures are available to foreigners in Poland?

Foreign entrepreneurs can establish a limited liability company (Spółka z o.o.) or, under certain conditions, operate as a sole proprietor (JDG).

Why is Poland an attractive location for transport companies?

Poland offers access to the European market, well-developed infrastructure, and competitive tax rates.

How long does it take to obtain a transport license in Poland?

The standard processing time ranges from 21 to 30 days.

Start Your Transport Business in Poland Today!

Take advantage of Poland’s strategic location and thriving logistics market. Contact us now to simplify your licensing process and launch your transport company with ease!